Sales & Marketing Program Coordinator - Fixed Term 2 year contract
Notify me about similar jobsAbout this opportunity
Company Description
About AbbVie
AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com . Follow @abbvie on LinkedIn, Facebook , Instagram , X and YouTube.
Job Description
As Sales & Marketing Program Coordinator , you’ll work closely with Product Managers and the Sales and Marketing Manager, to coordinate promotional material approvals, support the planning and delivery of events, and provide practical support to the Allergan Aesthetics sales team.
You’ll also work with other internal stakeholders and external suppliers to keep projects on track, within budget and in line with applicable local requirements, company procedures and codes of practice.
Key responsibilities
Promotional material approval
Coordinate the approval process for promotional materials, keeping stakeholders informed at each stage.
Create requests in the company approval system for product materials and meetings.
Follow up with Regulatory and Compliance teams to support timely reviews and approvals.
Coordinate revisions to materials, including layout and design changes, and track deadlines through to final certification.
Communicate approval status and final certification to relevant stakeholders.
Manage material withdrawals in line with local procedures and requirements.
Events, congresses and meetings
Coordinate logistics and administration for sales meetings, product launches, congresses and medical education events.
Help ensure event materials and invitations are produced, approved and certified before use.
Provide on-site logistical support when required.
Maintain an annual event calendar to help sales teams plan ahead and manage busy periods.
Budget and expenditure tracking
Record and communicate project costs through the appropriate tracking systems.
Track promotional spend against the agreed tactical plan and liaise regularly with the Sales and Marketing Manager, Product Managers and Finance.
Check that purchase orders, estimates and invoices are accurate and within budget, then submit them to Finance or the external accounting agency for processing.
Sales team support
Coordinate the distribution of new and updated marketing materials and promotional items.
Track inventory and distribution to help ensure sales teams have the materials they need.
Respond to sales team requests and gather feedback on the usefulness of materials.
Qualifications
We’re looking for someone with experience in a sales administration or coordination role. Experience in a regulated industry is an advantage, but not essential.
You’ll bring:
Strong organization and planning skills, with a track record of managing multiple projects and meeting deadlines.
Experience supporting events, meetings or similar activities.
Confidence using Microsoft Office and other business systems, such as databases and approval platforms.
Fluency in written and spoken English.
The ability to prioritize a varied workload and deliver accurately under pressure.
Adaptability and responsiveness in a fast-moving, matrixed environment.
The ability to work independently and collaboratively, and to support colleagues when needed.
Careful attention to detail and a focus on completing work to a high standard.
A service-oriented approach and the ability to build trusted working relationships.
Additional Information
This is a two-year fixed-term hybrid position with Allergan Aesthetics based in our Belgrade office. The in-office days are Tuesday, Wednesday and Thursday.
AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.
US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html
US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:
https://www.abbvie.com/join-us/reasonable-accommodations.html
Job details
How this role compares
Computed from every other active Sales role in our database, not just this employer's listings.
We currently track 4506 comparable Sales roles across 209 biopharma companies.
Salary context
922 of 4506 peers report a salary range (USD, annualized)
Peers share this role's job function. This posting doesn't list a seniority level, so peers aren't narrowed by seniority either -- the range below may span more levels than usual.
Where these roles are based
Top locations among the 4506 comparable roles
+ 76 more countries
Seniority mix
1754 of 4506 peers have a known seniority level
Therapeutic area mix
1101 of 4506 peers have a known therapeutic area; the rest are genuinely unlabeled, not hidden
Similar opportunities
The closest matches from our peer group, ranked by how similar they are, not how well you'd qualify for them -- treat this as market context, not a guaranteed shortlist; a weak match is labeled as one below.
Notify me about similar jobs
Get an email when we spot other openings like this one – same job function, comparable seniority, roles you'd actually want to see.
Or follow a whole field: get every new Sales job in Serbia, and choose locations and companies.
How we calculate "similar"
No black box, no LLM guesswork: a deterministic score built from four normalized attributes. Here's this role's own peer group at different match levels, so you can see the mechanism, not just the result.
Every comparison starts from the same 100-point budget: 25 for working in the same function, 40 for the same therapeutic area, 20 for the same or adjacent seniority, 15 for the same country. A dimension we can't confirm on both sides contributes nothing, never a guess, never a free pass.
0 points, never a partial guess. A role we know almost nothing about beyond its function bottoms out at 25%; it never inflates to 100% just because there's little to compare against. Seniority uses a defined ladder (Associate → Manager → Associate Director → Senior → Principal → Director → Senior Director → Executive/VP) so "Director" and "Senior Director" count as adjacent, but "Director" and "Executive/VP" do not.