【契約社員】Marketing Assistant (Tokyo, JP)

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MAIN FOCUS AND MISSION:

The Marketing Assistant provides accurate and timely administrative and operational support to the Marketing Head and Marketing team. The role coordinates meetings, schedules, expenses, contracts, events, promotional-material processes, digital content administration, and document management, working closely with internal functions and external partners while complying with company procedures and applicable pharmaceutical-industry requirements.

ROLE & RESPONSIBILITIES:

・Lead to manage promotional materials, including material-development applications, registration in the material-management system, inventory monitoring, related expense processing, and account-issuance procedures.

・Coordinate internal and external meetings, including calendar management and meeting-room reservations.

・Manage schedules for the Marketing Head and team members and support attendance and working-time administration.

・Support departmental expense administration, including obtaining quotations, processing invoices, and preparing expense claims.

・Coordinate internal applications and documentation required for contract execution.

・Arrange business travel, business meals, visitors, and domestic accommodation for speakers and other stakeholders.

・Provide operational support for marketing events, including invitation letters, contracts, bank-account and required identification information, pre-event confirmation forms, speaker travel documents, and accommodation arrangements.

・Submit and track relevant applications and approvals in Veeva PromoMats.

・Support content administration for product websites and portals, including member-information management and coordination with relevant departments.

・Maintain departmental records, files, and other controlled documents in an accurate and organized manner.

・Provide other administrative and operational support to the Marketing Department as required.

YOUR PROFILE:

・Relevant project owner or assistant experience in a corporate environment; experience supporting a pharmaceutical marketing organization is preferred.

・A reliable, service-oriented professional who can handle confidential information with discretion and manage multiple priorities accurately.

Hard skills/ Expertise:

・Intermediate proficiency in Microsoft Outlook, Excel, Word, and PowerPoint.

・Practical experience with expense claims, invoice processing, meeting coordination, contract documentation, and file management.

・Experience with Veeva PromoMats, promotional-material management systems, website or portal administration, or event operations is an advantage.

・Experience of project management is preferred.

・Business-level Japanese and English are required; French is an advantage.

Soft skills:

・Strong organizational skills, attention to detail, and the ability to prioritize multiple deadlines.

・Clear, professional communication and effective coordination with internal teams and external stakeholders.

・Proactive, flexible, and comfortable working independently in a fast-paced, collaborative environment.

・High integrity and discretion when handling personal, contractual, financial, and other confidential information.

・Commitment to compliance with internal procedures and applicable pharmaceutical-industry requirements.

Whatever your area of expertise, your work within the Servier Group helps advance therapeutic progress for the benefit of patients. You will be part of teams recognized for their scientific excellence and reach your full potential in a professional environment that encourages you to develop yourself. Tailor-made onboarding journeys, mobility opportunities, quality trainings, responsible management, team spirit... All this and more in a workplace focused on your well-being.

At Servier, we are committed to therapeutic progress to serve patient needs. We put the diversity of our employees as a source of richness for the fulfillment of this vocation.

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