EXT - Administration and Marketing Service Assistant 1 (Kuala Lumpur, Malaysia, Federal Territory of Kuala Lumpur)
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This is an agency ‑ hired role supporting the marketing for Boehringer Ingelheim Malaysia. The successful candidate will be employed by the agency and assigned to Boehringer Ingelheim Malaysia. This role is not direct employment with Boehringer Ingelheim.
THE POSITION
The Administration and Marketing Services Assistant supports Marketing activities, event planning and organization, and administrative tasks for the Animal Health (AH) team. In this role, you will support the Head of Animal Health and the AH Marketing Team in executing operational plans, coordinating internal and external events, tracking budgets, managing internal processes and administration, maintaining communication platforms, and ensuring smooth execution of marketing initiatives and company events.
If you are detail-oriented and passionate about supporting marketing initiatives, coordinating internal processes, and contributing to a collaborative team environment, we'd love to hear from you.
Tasks & responsibilities
Supports the AH Marketing Team in the execution of the Operational Plan and in the administrative tasks of the AH department and may be required to provide support to on-site events as appropriate.
Key areas of responsibility include event management (including the coordination and implementation of internal and external events), budget tracking, Internal Approval forms submission and management, management of contracts and communication platforms.
Regularly tracking the PO vs Invoices record for Marketing team to ensure spending within budget plan.
Supporting the Marketing Team in their daily work requirements, such as internal approval forms submission and timeline progress.
The Marketing Services Assistant is responsible for supporting and coordination of initiated external meetings and conferences including attending event and workshops for Swine, Poultry & Pets which includes:
Provide supports on preparation of event materials to marketing team.
Provide supports on logistical arrangements of external events.
Provide support on internal events such as National Conference, Mid-Year Conference and workshop.
The Marketing Services Assistant is responsible for providing Marketing Services support, which includes:
Support the marketing team on internal processes submission.
Provide support to monitoring progress timeline and budgeting plan.
Maintaining of communication platforms.
Assist supervisor for flight and accommodation booking when required.
Handling Brand reminders (Gimmicks) and inventory record
When required, to be elected as a committee member to support and collaborate with team members to brainstorm and plan upcoming major company events, which include but are not limited to annual/mid-year conference, ADD etc.
Contribute creative ideas and suggestions to enhance the overall event experience.
Assist in coordinating logistics, including venue selection, catering, and entertainment arrangements.
Attend committee meetings to stay informed about event details, updates, and any changes in plans.
Support the execution of events on the day-of, ensuring a smooth and enjoyable experience for all attendees.
Uphold company values and fosters a positive and inclusive atmosphere during events.
Perform any other related duties as related to the above.
Requirements
Bachelor’s Degree or Diploma.
Experience in administration is required, with exposure in marketing preferred.
Communication (verbal and written) and presentation skills
Detail-oriented, with strong planning and organizing skills to collaborate with internal/external personnel.
Stakeholder Engagement Skills
About the Assignment Company
Boehringer Ingelheim Malaysia is the host company for this assignment. In this role, you will support Boehringer Ingelheim’s Marketing activities while being employed by the agency .
Why this assignment?
This role offers the opportunity to work closely with Boehringer Ingelheim teams on meaningful operational initiatives in a fast-paced environment. Please note that this is an agency-hired assignment, and all employment terms and conditions will be managed by the agency .
Job details
How this role compares
Computed from every other active Marketing role in our database, not just this employer's listings.
We currently track 1381 comparable Marketing roles across 163 biopharma companies.
Salary context
318 of 1381 peers report a salary range (USD, annualized)
Peers share this role's job function. This posting doesn't list a seniority level, so peers aren't narrowed by seniority either -- the range below may span more levels than usual.
Where these roles are based
Top locations among the 1381 comparable roles
+ 55 more countries
Seniority mix
1079 of 1381 peers have a known seniority level
Therapeutic area mix
239 of 1381 peers have a known therapeutic area; the rest are genuinely unlabeled, not hidden
Similar opportunities
The closest matches from our peer group, ranked by how similar they are, not how well you'd qualify for them -- treat this as market context, not a guaranteed shortlist; a weak match is labeled as one below.
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How we calculate "similar"
No black box, no LLM guesswork: a deterministic score built from four normalized attributes. Here's this role's own peer group at different match levels, so you can see the mechanism, not just the result.
Every comparison starts from the same 100-point budget: 25 for working in the same function, 40 for the same therapeutic area, 20 for the same or adjacent seniority, 15 for the same country. A dimension we can't confirm on both sides contributes nothing, never a guess, never a free pass.
0 points, never a partial guess. A role we know almost nothing about beyond its function bottoms out at 25%; it never inflates to 100% just because there's little to compare against. Seniority uses a defined ladder (Associate → Manager → Associate Director → Senior → Principal → Director → Senior Director → Executive/VP) so "Director" and "Senior Director" count as adjacent, but "Director" and "Executive/VP" do not.