Manager Clinical Trial Payments

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Job Function:

R&D Operations

Job Sub Function:

Clinical Trial Project Management

Job Category:

Professional

All Job Posting Locations:

Beerse, Antwerp, Belgium, Berlin, Germany, Issy-les-Moulineaux, France, Madrid, Spain, Prague, Czechia, Warsaw, Masovian, Poland

Job Description:

Global Clinical Operations (GCO)

Manager, Payments (CCS)*

Position Summary:

As the Manager, Regional Payments Lead you are responsible to run the local region site for Contract & Centralized Services (CCS). Manager and team are responsible for providing support around and related to Clinical Trial Management System (mCTMS) and system payment issue resolution (concierge-service) by leveraging Global Shared Services. Manager has oversight of regional efficiency payments and study level payment reconciliation (non-site facing).

Responsible for the training of new CCS Payments Coordinators. Provides training to study teams relating to payment support and processes. Acts as liaison among colleagues within CCS and study teams to assist with complex issue resolution and/or guidance, as needed. Responsible for the management of the end-to-end investigator/site payment processes and payment calculations, including populating CTMS visit templates, suppliers, purchase orders, payment and clinical trial payments.

Principal Responsibilities:

Process:

The focus of the job owner is to take on Process Ownership for below all processes regarding CCS and drive continuous improvement.

Ability to shape processes to develop deep insights

Help with issue resolution of failed payments, as appropriate, for the region including Purchase Requisitions (PR) and work with the other regions counterparts where necessary as it relates to global payments.

Train study teams regarding payment and issue resolution support that can be provided and regarding the specific processes.

Acts as a liaison among colleagues within CCS including Site Contract Managers (SCM) and study teams including Local Trial Managers (LTM) and Global Trial Managers (GTM) to assist with complex issue resolution and/or provide guidance related to payments.

Technology:

High level of insight of knowledge of various CCS systems including but not limited to mCTMS, Ariba, P2P, SAP, RAVE, etc.

People:

Train new CCS team members on specific processes and technology.

Full people management responsibility, including performance and development. (Global team - virtual environment)

Attract and develop talent to enhance the team's effectiveness.

May include people management responsibility, including performance and development. (Global team - virtual environment)

Develop talent to enhance the team's effectiveness

Exemplary customer focus with vision to drive solutions

Principal Relationships:

This position reports to Associate Director, Payments.

Internal: ▪ Internal Business Partners (CCS, GD, etc.)

External: ▪ Clinical Investigator Sites ▪ Commercial Suppliers

Education and Experience Requirements:

Bachelor’s degree or equivalent

7-10 years’ experience and/or equivalent competencies in pharmaceutical industry/clinical research

Must have a working knowledge of the clinical payment processing with 4 years of payment experience Ability to work effectively in cross functional teams

Strong and proven analytical and problem resolution skills

Ability to demonstrate innovative spirit, have strong interpersonal skills, and ability to accomplish substantial tasks with minimal supervision

Able to reason both abstractly/conceptually as well as practically

Able to operate both at the local level and globally and connect easily at various levels in the organization.

Possess strong team building skills, including collaboration, communication, knowledge sharing in a virtual and global environment.

Strong knowledge of PCs (MS Office suite at a minimum), SharePoint, intermediate presentation skills Excellent communication skills (both oral and written)

Familiarity with healthcare compliance and other relevant guidance (HIPAA, FCPA, Safe Harbor, etc.) is preferred

Previous experience working in virtual teams preferred

DECISION-MAKING AND PROBLEM-SOLVING

Follows standard policies and procedures for multiple departments, geographic areas, client groups or projects

Work is performed with oversight by the Senior Manager but the expectation that the individual can work independently on his/her own.

Able to work independently as well as in a collaborative team environment

Other:

Fluency in English required.

Any additional language is a bonus

Required Skills:

Preferred Skills:

Analytical Reasoning, Budgeting, Clinical Trial Management Systems (CTMS), Clinical Trials, Compliance Management, Contract Management, Execution Focus, Fact-Based Decision Making, Laboratory Operations, Mentorship, Process Improvements, Project Integration Management, Research and Development, Research Ethics, Standard Operating Procedure (SOP), Technical Credibility

The anticipated base pay range for this position is:

Benefits:

In addition to base pay, we offer the following benefits*: an annual bonus with set target (% of pay) depending on pay grade / location, where the actual amount is based on the employees’ and companies’ performance of the previous calendar year, or sales commissions. Moreover, we offer vacation days, parental leave for a minimum of 12 weeks, bereavement leave, caregiver leave, volunteer leave, well-being reimbursement, programs for financial, physical and mental health. We also offer service anniversary and recognition awards, and subject to the terms of their respective plans, employees - and in some location’s eligible dependents - can participate in several insurance plans. For more information, visit Employee benefits | Supporting well-being & career growth | Johnson & Johnson Careers.

*This is for informative purposes only. Amounts and actual benefits may vary by location and are subject to change.

Additional information:

1,308,000 - 2,505,850 CZK Gross Yearly