Admin Coordinator

Career Category

Administrative

Job Description

Live

What you will do

Amgen is one of the world’s leading independent biotechnology companies. For over 4 decades, Amgen has pioneered biotechnology breakthroughs, to bring state-of-the-art medicines from laboratory to the patient. Amgen has not only discovered and developed innovative human therapeutics, but has invested in cutting edge manufacturing capability and support services to deliver these exciting therapies to medical teams around the world. Japan and Asia Pacific (JAPAC) is the fastest growing region in Amgen. Now we are hiring an Admin Coordinator in Singapore.

Live

What you will do 

Accountabilities:

The Administrative Coordinator (AC) role is an exciting opportunity to make a meaningful difference to how a group of JAPAC (Japan & Asia Pacific) senior leaders and their team’s work. You will bring order and momentum to a varied, fast-paced environment, coordinating calendars, international travel, managing expenses and invoices, meetings and events, while keeping important actions and processes on track. Working with colleagues across teams and markets, you will be a trusted, discreet partner who thinks ahead, solves problems and helps others focus on what matters most. If you take pride in making things run smoothly and enjoy anticipating what people need, we’d like to hear from you.

Responsibilities:

Manage calendars and meetings

Coordinate calendars and scheduling for the leaders supported, manage competing priorities and time zones, resolve conflicts, and protect time where possible

Coordinate international business travel, expenses and invoices

Organise international business travel, including itineraries, transport and accommodation. Process expense submissions and ensure arrangements and claims comply with company policies. Managing the team’s procurement and invoicing process

Maintain files, lists and administrative records

Maintain files in MS Teams and SharePoint and keep distribution lists accurate. Raise and track purchase orders, monitor invoices and follow up as needed, and maintain clear records of approvals and commitments

Coordinate team meeting logistics and arrangements

Organise virtual and face-to-face team meetings. Prepare agendas and slide decks, arrange meeting rooms and other logistics, and track actions and follow-up

Support events

Provide support for Town Halls, leadership visits, employee engagement activities and other regional events

Handle confidential information with care

Work discreetly with leadership, employee and business information, using sound judgement about access, distribution and escalation.

Provide backup administrative support

Provide backup support to additional department administrative coordinators as needed

 

Win

What we expect of you

 

Basic Qualifications 

Associate degree and 2 years of administrative experience OR

High School diploma/GED and 4 years of administrative experience

Preferred Qualifications

Technical skills

Strong Microsoft Outlook and calendar management skills, with confidence using Teams, Word, PowerPoint and Excel

Experience with international travel coordination, expense processes, meeting logistics and administrative tracking.

Familiarity with ChatGPT and Copilot is useful. If not already experienced, curiosity and a strong willingness to learn are essential

Able to maintain organised records and work with Teams and SharePoint

Personal skills

Strong problem-solving and solutions orientation: identifies practical solutions, resolves issues efficiently and keeps work moving

Highly organised and attention to detail: manages multiple priorities and deadlines while maintaining accuracy and follow-through

Thinks ahead and ability to adapt: anticipates needs and potential obstacles, and acts early to address them, and adapt accordingly

Works well under pressure: delivers in a fast-paced, deadline-driven environment, with attention to detail and without compromising quality

Clear and confident communicator: works effectively with leaders, colleagues and administrative partners across teams and markets. Confidence in openly raises issues, errors or resourcing constraints promptly

Discreet and dependable: handles sensitive information with care and uses sound judgement

Helpful and collaborative: clarifies priorities, follows up for information and works constructively with the leaders and teams supported

Thrive

What you can expect of us

As we work to develop treatments that take care of others, so we work to care for our teammates’ professional

and personal growth and well-being.

·       Vast opportunities to learn and move up and across our global organization

·       Diverse and inclusive community of belonging, where teammates are empowered to bring ideas to the table and act

·       Generous Total Rewards Plan comprising health, finance and wealth, work/life balance, and career benefits

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