Publications Operations Associate
About this opportunity
Company Description
About AbbVie
AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com . Follow @abbvie on LinkedIn, Facebook , Instagram , X and YouTube.
Job Description
The Pubs Ops Associate is responsible for providing operational support and expertise to the Global Scientific Publications (GSP) Team. The goals of this position are 1) Routing and follow up for Investigator Initiated Study (IIS), Licensing partner (LP) and Pre-approval Access (PAA) publications, 2) Creation, tracking, and documenting Author Master Agreements (AMA), 3) Author Debarment checks, and congress calendar creation and maintenance
Responsibilities
Intakes IIS and PAA publications in partnership with the study management team and routes submissions for approval through Datavision, the document retention and management system
Intakes publications from licensing partners in partnership with GSP Publication Leads and routes submissions for approval through Datavision
Coordinates Author Master Agreements with external authors at the direction of GSP Publication Leads, Medical Writers, and agency partners; files agreements in the electronic system; and tracks status, including upcoming expirations
Creates Datavision records for agency partners to support publication workflow tracking and management
Monitors the Datavision support inbox; triages and resolves technical and user issues in a timely manner; escalates to the software support team as needed; and tracks issues through resolution
Intakes requests to create QR codes for congress poster presentations and shares them with the appropriate medical writers and agency teams
Access and distributes contracts and study documents upon request
Qualifications
Required Education: High School Diploma
Preferred Education: Associate or bachelor’s degree in health-related, business and/or finance field.
Required Experience: At least 2 years of experience in data Entry, Clerical, Document Specialist, or Reconciliation role.
Must have demonstrated ability in project management skills, effective communication, and relationship management abilities.
Process oriented, be able to manage multiple projects concurrently, and continually reassess priority of simultaneous projects/deadlines.
Must have attention to detail along with an understanding of the quality/compliance environment.
Customer support focused expertise is highly desirable.
Ability to manage internal and external relationships effectively and independently.
Proficient in Microsoft Office suite, SharePoint / database, internet tools, including electronic file storage and retrieval.
Additional Information
Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law:
The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future.
We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.
This job is eligible to participate in our short-term incentive programs.
Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company’s sole and absolute discretion, consistent with applicable law.
AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.
US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html
US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:
https://www.abbvie.com/join-us/reasonable-accommodations.html
Job details
How this role compares
Computed from every other active Medical Affairs role in our database, not just this employer's listings.
We currently track 310 comparable Associate Medical Affairs roles across 75 biopharma companies.
Salary context
57 of 310 peers report a salary range (USD, annualized)
Peers share this role's job function and a matching or adjacent seniority level -- not necessarily the same therapeutic area or country.
Where these roles are based
Top locations among the 310 comparable roles
+ 37 more countries
Seniority mix
310 of 310 peers have a known seniority level
Therapeutic area mix
87 of 310 peers have a known therapeutic area; the rest are genuinely unlabeled, not hidden
Similar opportunities
The closest matches from our peer group, ranked by how similar they are, not how well you'd qualify for them -- treat this as market context, not a guaranteed shortlist; a weak match is labeled as one below.
Open in 3 locations
Open in 3 locations
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How we calculate "similar"
No black box, no LLM guesswork: a deterministic score built from four normalized attributes. Here's this role's own peer group at different match levels, so you can see the mechanism, not just the result.
Every comparison starts from the same 100-point budget: 25 for working in the same function, 40 for the same therapeutic area, 20 for the same or adjacent seniority, 15 for the same country. A dimension we can't confirm on both sides contributes nothing, never a guess, never a free pass.
0 points, never a partial guess. A role we know almost nothing about beyond its function bottoms out at 25%; it never inflates to 100% just because there's little to compare against. Seniority uses a defined ladder (Associate → Manager → Associate Director → Senior → Principal → Director → Senior Director → Executive/VP) so "Director" and "Senior Director" count as adjacent, but "Director" and "Executive/VP" do not.