Process Development Associate

At Roche you can show up as yourself, embraced for the unique qualities you bring. Our culture encourages personal expression, open dialogue, and genuine connections,  where you are valued, accepted and respected for who you are, allowing you to thrive both personally and professionally. This is how we aim to prevent, stop and cure diseases and ensure everyone has access to healthcare today and for generations to come. Join Roche, where every voice matters.

The Position

Job Profile Summary: Process Development Associate (Diagnostics Division)

Company: Roche Ukraine LLC (Diagnostics Division)

Location: Ukraine

Work Format: Remote

Schedule: Monday to Friday, 09:00–18:00 (with lunch break)

Travel: Occasional short business trips within Ukraine (up to 10%)

Job Summary

The Process Development Associate ensures seamless operational support for the Diagnostics Division. The role supports direct contracts between Roche Diagnostics Poland (RDP) and healthcare institutions and laboratories, onboards new customers, coordinates promotional materials and service-tool logistics, runs hotline operations, and supports complaint handling, including for indirect-channel customers through Distributors. The role acts as the key process integrator between Sales (RDP), Service/Field Service, Medical/Regulatory Affairs, Marketing, Logistics, and other enabling functions.

Key Responsibilities

1. Direct Contract Support (RDP and Healthcare Institutions/Laboratories)

Manage document flow (agreements, addenda, service acts, specifications), including verification of counterparties' legal and financial details

Organise internal approvals with Finance/Tax, Legal, and Compliance, and monitor approval SLAs

Maintain contract registers in ERP/CRM/DMS systems with timely status and version updates

Track renewal and termination timelines and monitor KPI and service-obligation fulfilment

Ensure alignment with internal policies (anti-corruption, interactions with healthcare professionals and institutions, promotional practices)

2. Customer Onboarding and Training

Own and execute onboarding checklists (documents, account set-up, supply and delivery scheduling)

Plan and coordinate online and offline trainings on products, ordering, service requests, and warranty policies

Develop and adapt training materials (user guides, SOPs, step-by-step instructions, short videos); collect feedback and provide 30/60/90-day post-onboarding support

Maintain the customer-facing knowledge base (FAQs, instructions, recorded webinars) in the DMS/customer portal

3. Process and Document Flow Optimisation

Draft, standardise, and regularly review SOPs, instructions, and templates; implement checklists and quality control points

Drive the paper-to-digital transition, including DMS and e-form rollout; keep responsibility matrices current

Perform internal process audits for compliance with QMS, internal policies, and regulatory requirements

Prepare process analytics (turnaround time, document completeness, SLA performance) and propose improvements

4. Promotional Materials Coordination

Plan, request, localise, submit for Legal/Compliance review, produce, and distribute promotional materials

Ensure compliance with Ukrainian advertising law and internal policies on interactions with the medical community

Track circulation and use of materials (print runs, stock, event and field transfers, compliant disposal)

Prepare post-campaign reports (plan vs. execution, reach/utilisation, recommendations)

5. Service Tools Logistics

Coordinate movement of service tools, kits, and spare parts to and from field locations, including reverse logistics

Maintain inventory and lifecycle records (issuance/return logs, calibration, write-off)

Coordinate with couriers and warehouses, resolve delivery incidents, and minimise service downtime

Ensure occupational safety, quality, and handling standards during transport and storage

6. Hotline Coordination

Receive customer calls and requests, perform initial qualification, log cases, and route them to Service, Ordering, or Complaints teams

Follow communication scripts and service standards; monitor response and closure times and follow up with customers

Maintain the operator knowledge base and participate in training and quality monitoring

7. Complaint and Claim Handling Support

Register and screen complaints, and escalate on time per QMS procedures

Collect supporting information and materials (serial/lot numbers, photos, documents); liaise with QA/RA, Service, and the Manufacturer

Monitor timelines and status; communicate with customers and Distributors (indirect channel)

Qualifications

Must Have

2+ years of experience in an operations, process, or service role in healthcare, pharma, IVD, FMCG, logistics, or telecom

Hands-on experience managing contracts or document flow, coordinating approvals, and working with multiple stakeholders

Experience in customer-facing or support roles (hotline, service desk, onboarding, front-office/back-office support)

Confident user of ERP/CRM/DMS systems (e.g., SAP/1C, Salesforce, SharePoint/Confluence) and Excel or Google Sheets (formulas and pivot tables)

Understanding of QMS principles, compliance, and basic rules on promotion in healthcare

Language skills: Ukrainian (fluent); English (at least Pre-Intermediate, A2)

Nice to Have

Experience in IVD, medical devices, or pharma (QA, RA, Service, Order Management)

Skills in process analysis, SOP/checklist development, and workshop facilitation

Basic understanding of advertising requirements for medical devices and personal data protection (GDPR / Ukrainian data protection law)

Competencies

Structured, detail-oriented, and reliable

Service mindset with strong verbal and written communication

Time management, prioritisation, and ability to run multiple workstreams in parallel

Maturity in handling confidential and compliance-sensitive information

Employment Terms

Official employment under the Labour Code of Ukraine; probation period up to 3 months (subject to agreement)

Paid annual leave of at least 24 calendar days; sick leave per Ukrainian legislation

Overtime compensated only if agreed in advance and in line with the Labour Code

Remote work; work tools and equipment provided per company policy

Equal Opportunity Statement

Roche Ukraine LLC is an equal opportunity employer and does not discriminate on any grounds, in line with Ukrainian law.

 

 

Who we are

A healthier future drives us to innovate. Together, more than 100’000 employees across the globe are dedicated to advance science, ensuring everyone has access to healthcare today and for generations to come. Our efforts result in more than 26 million people treated with our medicines and over 30 billion tests conducted using our Diagnostics products. We empower each other to explore new possibilities, foster creativity, and keep our ambitions high, so we can deliver life-changing healthcare solutions that make a global impact.

Let’s build a healthier future, together.

Roche is an Equal Opportunity Employer.