Supplier Governance Senior Associate, PO Management

Career Category

Operations

Job Description

Job Description

Purpose

Manage end-to-end purchase-order (PO) activities for key clinical-trial suppliers to ensure POs are correctly prepared, submitted, tracked, funded, amended and closed in compliance with company procurement and clinical trial requirements. Coordinate with finance & accounting to ensure clinical trial finance systems are accurately maintained with PO data.

Responsibilities

Lead PO lifecycle activities for clinical-trial suppliers: PO creation, submission, amendment/change-order management, and closure.

Coordinate with Clinical Operations, Procurement, Finance, and Suppliers to ensure POs reflect clinical trial SOWs, budgets and deliverables.

Contribute to periodic (monthly/quarterly) financial accounting processes, maintaining accurate and complete supplier PO information.

Serve as counterpart for key clinical trial suppliers with respect to financial oversight working across the Amgen portfolio.

Maintain relationships with key suppliers to ensure process alignment, status updates and timely issue management.

Communicates, resolves, and tracks PO budget-related questions between Finance Operations and Clinical Trial teams

Maintains materials for project financial review meetings with Clinical study teams.

Maintain PO accuracy and compliance with Amgen policies

Maintain PO and SOW documentation in central repositories (e.g. TMF) and ensure audit/readiness standards are met.

Oversee timely review and approval of invoices in Amgen ERP system to ensure on time payments

Manage and resolve issues related to supplier invoices and payments in partnership with invoice approvers and Amgen AP

Maintain PO tracking (dashboard/log) and deliver regular PO status reports.

Monitor PO-related supplier delivery and identify PO risks; share issues with manager and Supplier Governance Leads for oversight and escalation.

Ensure PO activities align with GCP, company procurement policies and clinical trial requirements.

Key Activities

PO lifecycle management Review SOWs to confirm compliance with Amgen purchasing standards.

Prepare and submit PO and funding requests through the enterprise procurement/P2P system or established finance workflow; follow up until submission confirmation.

Manage PO amendments and change orders to reflect scope changes.

PO submission & tracking Submit POs via the enterprise procurement/P2P or finance workflow and maintain a PO tracking dashboard showing submission, routing/approvals, funding status, and closure targets.

Proactively chase routing/processing issues and escalate blockers to the Manager or Supplier Governance Leads

Analyze PO related data support optimized processing times and quality

Communicate on a regular basis with supplier and Amgen stakeholders regarding progress of pending PO requests and to monitor PO budgets

Financial stewardship (scope limited to PO spend tracking) Perform ongoing budget reviews and track commitments against PO balances; identify variances and forecast spend related to active clinical supplier POs.

Provide accurate and complete supplier PO information to support financial accrual and forecasting processes

Perform data QC to ensure accuracy of data in source systems

Use data analysis to investigate issues, answer study budget related queries

Supplier oversight & issue coordination

Monitor supplier delivery versus PO/SOW milestones and summarize PO-related risks for stakeholders.

Communicate with supplier and study teams to review PO, invoice, and PO budgets topics

Independently manage and resolve issues related to SoW, PO and invoices to support clinical trial execution and budget management.

Manage multiple priorities, balancing study delivery and budgetary controls to ensure timely execution of SoW/POs and timely invoice approval.

Ensure PO/SOW linkage to TMF and central repositories is maintained and audit-ready.

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