Strategic Meeting Solutions Lead

Make your mark for patients

Step into a high-impact role where strategic vision meets flawless execution. As our Strategic Meeting Solutions Lead, you’ll shape the future of national and international congresses and internal events by driving end-to-end meeting strategy, elevating customer experience, and delivering data-driven results. This is a unique opportunity to influence brand-defining events, collaborate with cross-functional partners, and lead operational excellence across planning, logistics, analytics, and vendor management, all while steering innovation in a dynamic, fast-paced environment. This position in located in Atlanta, GA.

About the Role

Reporting to the Head of Operational Excellence, Epilepsy and Rare Syndromes, this role leads end-to-end strategy, planning, execution, and continuous improvement of strategic meetings, congresses, and events. The Strategic Meeting Solutions Lead partners cross-functionally to deliver compliant, data-driven, and brand-aligned meetings while overseeing vendors, budgets, analytics, and execution teams.

 

What you’ll do

Drive strategic vision and innovation for national and international congresses.

Lead end‑to‑end operational strategy and execution for meetings and events.

Align meeting strategy with communication and brand objectives across internal teams and external agencies.

Own the customer experience journey, including analytics, reporting, and effectiveness dashboards.

Prioritize customer experience to achieve congress KPIs.

Oversee planning, logistics, and on‑site execution.

Maintain professional communication and follow up with suppliers, clients, and attendees.

Manage and reconcile budgets, accruals, and financial tracking.

Oversee registration platforms, eRequest workflows, and process optimization.

Ensure compliance with TOV, purchasing standards, and internal policies.

Supervise contractors, including the Meeting Specialist and Coordinator.

Lead vendor evaluations, performance reviews, and quarterly business reviews.

Ensure SOP adherence and support execution teams on compliance.

Maintain and improve internal playbooks and databases.

Oversee logistics vendors and third‑party suppliers.

Support national and local congress planning, including budgeting, room blocks, and execution oversight.

 

Who you’ll work with

Internal stakeholders to align the meeting and brand strategy.

External agencies supporting planning and execution.

Suppliers, clients, and event attendees for seamless communication.

Contracted team members, including the Meeting Specialist and Coordinator.

 

Interested? For this role we’re looking for the following education, experience and skills

Minimum Qualifications

Bachelor’s degree or equivalent experience in congress management or related field.

Minimum 5 years Pharmaceutical or regulated-industry meeting experience.

Preferred Qualifications

Strategic planning and execution leadership.

Congress management and operational excellence.

Digital, data-driven, and continuous improvement mindset.

Strong stakeholder, vendor, and budget management skills.

Excellent communication and presentation abilities.

Ability to lead multiple complex programs simultaneously.

Proficiency with Microsoft Office and meeting management platforms.

Flexibility to travel as needed, including occasional weekends.

This positions reasonably anticipated base salary range is $126,000-$165,000 per year. The actual salary offered will take into account internal equity and may also vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience, among other factors.

Are you ready to ‘go beyond’ to create value and make your mark for patients? If this sounds like you, then we would love to hear from you!

About us 

UCB is a global biopharmaceutical company, focusing on neurology and immunology. We are over 9.000 people in all four corners of the globe, inspired by patients and driven by science.

Why work with us? 

At UCB, we don’t just complete tasks, we create value. We aren’t afraid to push forward, collaborate, and innovate to make our mark for patients. We have a caring, supportive culture where everyone feels included, respected, and has equal opportunities to do their best work. We ‘go beyond’ to create value for our patients, and always with a human focus, whether that’s on our patients, our employees, or our planet. Working for us, you will discover a place where you can grow, and have the freedom to carve your own career path to achieve your full potential.

At UCB, we’ve embraced a hybrid-first approach to work, bringing teams together in local hubs to foster collaborative curiosity. Unless explicitly stated in the description or precluded by the nature of the position, roles are hybrid with 40% of your time spent in the office.

UCB is an equal opportunity employer. All employment decisions will be made without regard to any characteristic protected by applicable federal, state, or local law. UCB invites you to voluntarily self-identify during the application process. Provision of self-identification information is entirely voluntary and a decision to provide or not provide such information will not have any effect on your application for employment, your employment with UCB, or otherwise subject you to any adverse treatment. Any information you provide will be considered confidential and will be kept separate from your application and/or personnel file and will only be used in accordance with applicable laws, orders, and regulations.

Should you require any adjustments to our process to assist you in demonstrating your strengths and capabilities contact us on US-Reasonable_Accommodation@ucb.com for application to US based roles. Please note should your enquiry not relate to adjustments; we will not be able to support you through this channel.