Sr. Assoc, Administrative Services

Job Description

The Senior Associate, Administrative Services is a highly trusted partner who provides comprehensive administrative support to leaders and team members. This role enables operational excellence by ensuring effective coordination, communication, and execution of departmental priorities.

The position requires exceptional organizational skills, sound judgment, discretion, and adaptability to support a fast-paced and dynamic environment. Key responsibilities include managing complex calendars, coordinating meetings and events, arranging domestic and international travel, supporting financial processes, preparing business documents and presentations, and coordinating special projects and initiatives.

In addition to providing day-to-day administrative support, this individual plays a critical role in driving efficiency, consistency, and effective business operations across the department. The successful candidate is proactive, resourceful, detail-oriented, and committed to delivering high-quality results. They demonstrate strong collaboration and communication skills, build effective relationships with leaders and cross-functional stakeholders, and continuously seek opportunities to enhance processes and improve ways of working through the use of established systems and emerging productivity tools.

Responsibilities:

Provide comprehensive administrative, secretarial, and clerical support.

Manage multiple priorities and assignments simultaneously while applying strong organizational skills, sound judgment, and attention to detail.

Complete a variety of complex administrative tasks requiring analytical thinking, problem-solving, creativity, and independent decision-making.

Prepare reports, presentations, correspondence, spreadsheets, charts, and other business documents; conduct basic research as needed.

Collaborate effectively across teams and work independently to meet deadlines and business objectives.

Manage complex calendar scheduling, meeting coordination, and domestic and international travel arrangements, including multi-leg itineraries.

Communicate effectively with senior leaders, internal stakeholders, and external partners to ensure efficient workflow and coordination.

Coordinate and support special projects, events, and cross-functional initiatives.

Education:

Required: High School Diploma

Preferred: Advanced education or certifications such as (e.g. Certified Administrative Professional, Project Management Professional Certification, Professional in Human Resources Certification)

Required Experience:

Minimum of (8) years Administrative Assistant experience (B3)

Advanced computer skills using MS Office Suite (Outlook, Word, Excel, Power Point etc.) and operation of other peripheral devices

#MSJR

The salary range for this role is: $ 82,700 - $130,200

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s position within the salary range will be based on several factors including, but not limited to relevant education, qualifications, certifications, experience, skills, geographic location, government requirements, and business or organizational needs.

The successful candidate will be eligible for annual bonus and long-term incentive, if applicable.

We offer a comprehensive package of benefits. Available benefits include medical, dental, vision healthcare and other insurance benefits (for employee and family), retirement benefits, including 401(k), paid holidays, vacation, and compassionate and sick days.

Required Skills:

Administrative Support, Calendar Management, Catering Management, Event Planning, File Management, International Travel Arrangements, Interpersonal Communication, Office Applications, Office Management, Prioritization, Project Management, Schedule Planning, Task Management, Team Coordination, Travel Scheduling

Preferred Skills:

Concur Travel and Expense, Expense Reports, Travel Expense Reports

Current Employees apply HERE

Current Contingent Workers apply HERE

US and Puerto Rico Residents Only:

Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process.

As an Equal Employment Opportunity Employer, we provide equal opportunities to all employees and applicants for employment and prohibit discrimination on the basis of race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or other applicable legally protected characteristics.  As a federal contractor, we comply with all affirmative action requirements for protected veterans and individuals with disabilities.  For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit:

EEOC Know Your Rights

EEOC GINA Supplement​

We are proud to be a company that embraces the value of bringing together, talented, and committed people with diverse experiences, perspectives, skills and backgrounds. The fastest way to breakthrough innovation is when people with diverse ideas, broad experiences, backgrounds, and skills come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively.

Learn more about your rights, including under California, Colorado and other US State Acts

San Francisco Residents Only:  We will consider qualified applicants with arrest and conviction records for employment in compliance with the San Francisco Fair Chance Ordinance

Los Angeles Residents Only:  We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance

Search Firm Representatives Please Read Carefully 

Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company.  No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status:

Regular

Relocation:

VISA Sponsorship:

Travel Requirements:

Flexible Work Arrangements:

Hybrid

Shift:

Valid Driving License:

Hazardous Material(s):

Job Posting End Date:

11/10/2026 *A job posting is effective until 11:59:59PM on the day BEFORE  the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.

Requisition ID:R425001