(Sr.) Admin Specialist
About this opportunity
At Roche you can show up as yourself, embraced for the unique qualities you bring. Our culture encourages personal expression, open dialogue, and genuine connections, where you are valued, accepted and respected for who you are, allowing you to thrive both personally and professionally. This is how we aim to prevent, stop and cure diseases and ensure everyone has access to healthcare today and for generations to come. Join Roche, where every voice matters.
The Position
Main Tasks & Responsibilities
1. Senior Leaders Support
Meeting & Calendar Management: Proactively manage the calendar of multiple leaders, effectively resolve meeting conflicts, and prioritize meetings to optimize leadership time.
Travel & Expense Management: Plan end-to-end travel itineraries (flights, visas, accommodation, ground transportation) and ensure timely, compliant reconciliation of T&E reports.
Ad-hoc & Departmental Support：Anticipate business needs and execute ad-hoc assignments, research tasks, and special administrative projects designated by LT members with high confidentiality and discretion.
2. Guest Experience & VIP delegation visits
Front-Desk Coverage & Continuity: Provide standard front-desk coverage to maintain continuous visitor management, administrative response, and a polished corporate image during peak periods or team absences.
3. VIP & Delegation Visits: Provide operational and logistical support for internal executive and
external VIP visits, assisting with itinerary arrangements, protocol compliance, site tours, and
cross-departmental coordination.
4. Workplace & Employee Experience
Site Onboarding Continuity: Partner with People & Culture (P&C) and internal trainers to support new new-employee onboarding, maintaining orientation materials and ensuring smooth day-one setup.
Site-wide event execution: Plan and execute end-to-end logistics for major corporate events and activities (e.g., Town Halls, Annual Conventions, LT Offsites, and Family Day etc) to ensure flawless seamless event delivery.
5. Continuous Improvement
Project Tracking & Reporting: Regularly track and follow up on site operational mandates to deliver reliable, structured progress reports on a scheduled basis.
Workflow Optimization: Strictly adhere to established company SOPs while proactively evaluating administrative workflows at RDSZ to eliminate redundancies and enhance operational efficiency.
6 . Deliver backup support along with other team members, while handling other ad-hoc duties as assigned by the supervisor
Qulifications:
■ Bachelor degree or above majored in Administrative Management or related fields.
■ CET-6 or equivalent English proficiency.
■ 3-5 years of Admin related MNC working experience.
■ Proactive attitude and strong initiative
■ Fluent oral English & good verbal and written communication skills.
■ Good interpersonal skills; team player; well-organized.
■ Excellent PC skills (MS-Office, Google, etc.).
■ Ability to coordinate multi-tasks/activities within a time frame.
Who we are
A healthier future drives us to innovate. Together, more than 100’000 employees across the globe are dedicated to advance science, ensuring everyone has access to healthcare today and for generations to come. Our efforts result in more than 26 million people treated with our medicines and over 30 billion tests conducted using our Diagnostics products. We empower each other to explore new possibilities, foster creativity, and keep our ambitions high, so we can deliver life-changing healthcare solutions that make a global impact.
Let’s build a healthier future, together.
Roche is an Equal Opportunity Employer.
Job details
How this role compares
Computed from every other active Facilities & Administration role in our database, not just this employer's listings.
We currently track 51 comparable Senior Facilities & Administration roles across 28 biopharma companies.
Salary context
21 of 51 peers report a salary range (USD, annualized)
Peers share this role's job function and a matching or adjacent seniority level -- not necessarily the same therapeutic area or country.
Where these roles are based
Top locations among the 51 comparable roles
+ 6 more countries
Seniority mix
51 of 51 peers have a known seniority level
Therapeutic area mix
0 of 51 peers have a known therapeutic area; the rest are genuinely unlabeled, not hidden
No peers with a known therapeutic area yet.
Similar opportunities
The closest matches from our peer group, ranked by how similar they are, not how well you'd qualify for them -- treat this as market context, not a guaranteed shortlist; a weak match is labeled as one below.
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How we calculate "similar"
No black box, no LLM guesswork: a deterministic score built from four normalized attributes. Here's this role's own peer group at different match levels, so you can see the mechanism, not just the result.
Every comparison starts from the same 100-point budget: 25 for working in the same function, 40 for the same therapeutic area, 20 for the same or adjacent seniority, 15 for the same country. A dimension we can't confirm on both sides contributes nothing, never a guess, never a free pass.
0 points, never a partial guess. A role we know almost nothing about beyond its function bottoms out at 25%; it never inflates to 100% just because there's little to compare against. Seniority uses a defined ladder (Associate → Manager → Associate Director → Senior → Principal → Director → Senior Director → Executive/VP) so "Director" and "Senior Director" count as adjacent, but "Director" and "Executive/VP" do not.