Senior Administrative Assistant (Cambridge, MA, US, MA 02139)

Cambridge, US   |   full time   |   Job ID: 11903

About the role:

As Senior Administrative Assistant, you’ll help leaders in Business Development and Alliance Management and Human Resources stay focused on work that supports BioNTech’s mission to develop innovative immunotherapies. You’ll coordinate the details that keep teams and partnerships moving forward. Across functions and time zones, you’ll manage schedules, travel, information, and meeting follow-up. You’ll work closely with senior leaders and administrative colleagues in a remote role with some on-site presence, handling sensitive matters with discretion.

Your contribution:

Manage leaders’ complex calendars, travel, itineraries, and expenses to keep priorities on track across time zones

Coordinate administrative support and coverage with colleagues to ensure consistent, efficient operations across both functions

Maintain shared sites, organizational records, contact lists, and meeting memberships, with accurate access and version control

Protect confidential business, partnership, and employee information, and route sensitive requests to the appropriate leader

Coordinate service requests with internal teams and process confidentiality agreements to support smooth operations

Prepare meeting agendas and minutes, communicate action items, and track follow-up for the Global Human Resources Business Partner Unit

A good match:

High school diploma; with a minimum of 6 years of progressively responsible administrative or comparable experience, including substantial experience independently supporting senior leaders in a complex, fast-paced, cross-functional environment.

Strong skills in calendar and meeting management, travel coordination, expense reporting, and prioritizing competing requests

Proficiency with Microsoft Word, Outlook, Excel, PowerPoint, and SharePoint; experience coordinating and managing travel and expenses.

Clear written and verbal communication, sound judgment, discretion, and strong attention to detail

A collaborative, proactive approach, with the ability to work independently and across teams, functions, and time zones; life sciences or international experience is an advantage

Preferred requirements:   Bachelor’s degree and previous experience in human resources or external partnerships. Experience with the Concur travel and expense system.

Your benefits and remuneration:

Expected Pay Range: $85,700/year to $137,100/year + benefits, annual bonus & equity (bonus and equity is variable and dependent on company and individual performance). Compensation for the role will depend on several factors, including responsibilities of the job, education, experience, knowledge, skills, and abilities.

BioNTech US is committed to employee wellbeing and offers best-in-class benefits & HR programs to support an inclusive & diverse workforce. Salaried/Position-Targeted Hourly Employees working 30+ hours per week are eligible for our comprehensive benefits package. Benefits include but are not limited to:

Medical, Dental and Vision Insurance

Life, AD&D, Critical Illness Insurance

Pre-tax HSA & FSA, DCRA Spending Accounts

Employee Assistance & Concierge Program (EAP) available 24/7

Parental and Childbirth Leave & Family Planning Assistance

Sitterstream: Virtual Tutoring & Childcare Membership

Paid Time Off: Vacation, Sick, Bereavement, Holidays (including Floating) & Year-End U.S. Shutdown.

401(K) Plan with Company Match

Tuition Reimbursement & Student Loan Assistance Programs

Wellbeing Incentive Platforms & Incentives

Professional Development Programs

Commuting Allowance and subsidized parking

Discounted Home, Auto & Pet Insurance

…and more! More details to be shared.

Home to dozens of research institutions, biopharmaceutical companies, life science incubators, venture capital firms, and over 30 million square feet of laboratory space, Cambridge, Massachusetts has earned a reputation as the #1 life science cluster in the world. As part of the Greater Boston area, the city is often referred to as the "biotech supercluster" due to its high concentration of life sciences firms. This unique ecosystem is the result of a model partnership between academia and industry, fostering collaboration and innovation and driving the development of new therapies, medical devices, and diagnostics. As Cambridge’s thriving life sciences industry continues to evolve, the city remains a beacon of knowledge, innovation, and collaboration, poised to shape the future of science and technology.

Apply now - We look forward to your application!

Apply for our Cambridge, US location and simply send us your documents using our online form.

By submitting your application, you acknowledge that a background check will be conducted as part of the recruitment process in accordance with applicable laws and regulations. If you are considered for the position, BioNTech will conduct the background check through our service provider ‘HireRight’. You will be informed accordingly by your BioNTech-Recruiter.