Administrative Support Specialist (Gdańsk, Pomorskie, PL)

At Bayer we’re visionaries, driven to solve the world’s toughest challenges and striving for a world where ,Health for all, Hunger for none’ is no longer a dream, but a real possibility. We’re doing it with energy, curiosity and sheer dedication, always learning from unique perspectives of those around us, expanding our thinking, growing our capabilities and redefining ‘impossible’. There are so many reasons to join us. If you’re hungry to build a varied and meaningful career in a community of brilliant and diverse minds to make a real difference, there’s only one choice.

Administrative Support Specialist

Job purpose:

Join our dynamic and continuously growing team at Bayer where we thrive in a fast-paced and ever-changing environment. Our mission is to provide remote support to managers and teams from within our organization located abroad, ensuring they have the assistance they need in their daily operations. We aim to enable Bayer managers to focus on their value contribution by offering highly qualified remote support in day-to-day administrative activities. If you are seeking an exciting opportunity to make a real impact while working collaboratively within a diverse and growing team, we would love to hear from you.

What you do:

As a Administrative Support Specialist, you will play a vital role in our Bayer team by carrying out the following responsibilities:

Calendar Management: Schedule and coordinate meetings, resolve conflicts, and manage room reservations; organize catering and off-site dining arrangements as needed

Email Management: Efficiently handle incoming emails, create correspondence on behalf of management, and organize the Outlook inbox

Meeting Support: Set up virtual and hybrid meetings, assist participants, prepare briefing materials, take minutes, and track action items; organize and moderate workshops as required

Travel Arrangements: Plan and book business trips, including transportation and accommodation, while ensuring all necessary amenities are in place; assist with visa applications when necessary

Expense Management: Create and submit expense reports, verify invoices and receipts, and review claims for consistency and compliance with local policies

Project Support: Manage approval processes, track project files and action items, and assist with project cost controlling and reporting

Communication Management: Oversee internal communication within projects or departments, manage distribution lists, and facilitate onboarding for new team members

Administrative Tasks: Schedule interviews, verify invoices, support onboarding processes, and create purchase orders; provide IT ticket support and maintain SharePoint files

Who you are?

We are looking for a person who possesses the following qualities:

The ability to prioritize and manage multiple responsibilities in a fast-paced environment

A proactive, independent, and solutions-oriented mindset demonstrating a high level of accountability and flexibility

Strong interpersonal skills, capable of building trusted relationships across all levels of the organization, primarily in a virtual environment

A minimum of 2 years of experience in an administration support role, with experience in Shared Service Center setup being an advantage

Proficiency in Microsoft Office Suite, including MS Teams and Outlook

English proficiency at C1 level

German language beneficial

The capability to maintain confidentiality and handle sensitive information with care

Experience working in a dynamic environment with international managers/stakeholders

Proven experience in calendar management, travel planning, and executive-level logistics

At Bayer, we are committed to transparency, equal pay for equal work or work of equal value, and objective reward practices.

The minimum gross monthly salary for this role is 7,200.00 PLN. The final salary will be determined based on objective factors such as professional experience, qualifications, scope of responsibility.

This position is be eligible for variable pay components, such as annual or performance-based bonuses, awarded in accordance with the applicable employee group, role scope, and compensation structure.

In addition, Bayer offers a competitive and holistic benefits package, including:

- Supplementary medical services

- Flexible benefits supporting leisure and well-being

- Life, accident, and disability insurance

- Employer-supported pension plans

- Home office allowance to support hybrid or remote work

Benefits may vary depending on role and employment conditions

We offer flexibility in working arrangements, which may include hybrid or remote contract depending on the role and business needs.

YOUR APPLICATION       Bayer welcomes applications from all individuals, regardless of race, national origin, gender, age, physical characteristics, social origin, disability, union membership, religion, family status, pregnancy, sexual orientation, gender identity, gender expression or any unlawful criterion under applicable law. We are committed to treating all applicants fairly and avoiding discrimination.

Bayer is committed to providing access and reasonable accommodations in its application process for individuals with disabilities and encourages applicants with disabilities to request any needed accommodation(s) using the contact information below.

Bayer offers the possibility of working in a hybrid model. We know how important work-life balance is, so our employees can work from home, from the office or combine both work environments. The possibilities of using the hybrid model are each time discussed with the manager.

Bayer respects and applies the Whistleblower Act in Poland.

Location: Poland : Pomorskie : Gdańsk || Poland : Dolnośląskie : Wrocław || Poland : Kujawsko-pomorskie : Bydgoszcz || Poland : Lubelskie : Lublin || Poland : Lubuskie : Gorzów Wielkopolski || Poland : Mazowieckie : Warszawa || Poland : Małopolskie : Kraków || Poland : Opolskie : Opole || Poland : Podkarpackie : Rzeszów || Poland : Podlaskie : Białystok || Poland : Warmińsko-mazurskie : Olsztyn || Poland : Wielkopolskie : Poznań || Poland : Zachodniopomorskie : Szczecin || Poland : łódzkie : Łódź || Poland : śląskie : Katowice || Poland : świętokrzyskie : Kielce       Division: Enabling Functions      Reference Code: 872360

Location:

Poland : Pomorskie : Gdańsk || Poland : Dolnośląskie : Wrocław || Poland : Kujawsko-pomorskie : Bydgoszcz || Poland : Lubelskie : Lublin || Poland : Lubuskie : Gorzów Wielkopolski || Poland : Mazowieckie : Warszawa || Poland : Małopolskie : Kraków || Poland : Opolskie : Opole || Poland : Podkarpackie : Rzeszów || Poland : Podlaskie : Białystok || Poland : Warmińsko-mazurskie : Olsztyn || Poland : Wielkopolskie : Poznań || Poland : Zachodniopomorskie : Szczecin || Poland : łódzkie : Łódź || Poland : śląskie : Katowice || Poland : świętokrzyskie : Kielce

Division:

Enabling Functions

Reference Code:

872360