Executive Assistant, Global Patient Safety

Build our future together:

At Regeneron, we use science and innovation to develop life-changing medicines for people with serious diseases. We are seeking an Executive Assistant to join our Global Patient Safety team.

The Global Patient Safety (GPS) Executive Assistant is a dynamic role that requires tenured experience in administrative support at Regeneron. The Executive Assistant will report to and support the Senior Vice President (SVP) of GPS who oversees a global leadership team and functions in their remit. The incumbent will provide advanced calendar management, travel and all associated logistics to the SVP of GPS to ultimately ensure leaders of Regeneron and associated teams can effectively carry out high level business objectives. Given business need, the incumbent will lead team event planning, cross functional team building and town halls, order department supplies, become involved with space planning and may take in additional client support in a highly proactive, professional, collaborative and efficient manner. The Executive Assistant should have advanced experience in Microsoft 365 applications, Concur, and is able to learn new technologies with ease for themselves and their client.

This position offers the opportunity to contribute to a fast-growing, science-driven organization making a meaningful difference to patients worldwide.

When & where:

Work Location: Tarrytown, NY

4-5 days per week on site

Discover your role:

Proactively manages and responsible for time management and calendars of Executive using thorough understanding of department and leadership priorities.

Ability to anticipate the needs of leaders and teams in order to manage and problem solve all logistics with a larger scope and greater impact if scheduling conflicts occur.

May lead all logistics/execution of internal meetings including but not limited to cross functional team buildings and town halls. Acts as the contact for external meetings and is responsible for collaborating with Strategic Sourcing and Procurement to manage and negotiate contracts for off-site meetings as well as managing meeting/event budgets within the approval limit.  May act as point person to gather agenda items and may collect slides from multiple individuals in order to provide a complete slide deck and materials for meetings/events.

May assist with managing budgets within functional department supported.

Handles travel and expense reports for their client, and additional clients in the department if necessary. Assists guests with travel, where applicable.

Advanced knowledge of company policies, procedures and resources and acts as a point person for leader(s)/department(s) taking the lead to raise potential continuous improvement efforts to current processes.

Actively manages department contact lists/org charts.  Proactively manages and updates content on department SharePoint sites and/or internal pages.

Responsible for proactively monitoring purchase order requests and may be responsible for gathering expense requests.  May also submit requisitions and coordinate tracking of departmental deadlines.

May lead the preparation, onboarding and assimilation for new employees within GPS, including coordination with IT, Facilities, and Procurement. Assists with department space planning and may assist in headcount tracking.

Anticipate and make recommendations for catering for meetings and events scheduled over meal periods.

May act as SME for junior Administrative colleagues, create best practices and proactively works with other administrative coordinators to ensure coverage while Admins are out of the office.

All other duties as assigned.

This role requires:

Associates or BA preferred; 8+ years administrative experience with a minimum of 4 years of executive administrative experience desirable.

Years of experience may be considered in lieu of degree.

Highly collaborative within the department(s) of support as well as being sought out by peers cross-functionally. Skillful written and verbal communication skills are essential; ability to interact across all levels of employees and management while maintaining confidentiality. Demonstrated organizational knowledge and ability to understand department and leader priorities while potentially supporting groups with increasingly complex responsibilities.

Highly independent and shows advanced judgment and problem-solving skills. Comfortable leading projects. Ability to coordinate team members cross-functionally.

Is a quick learner, can cope and make good decisions despite change and ambiguity; skillfully handles risk and uncertainty with composure and shifts gears with ease.

Works comfortably with all levels in the organization including senior managers.  Understands how senior leaders think and what they expect.

Advanced knowledge and proficiency in MS Office, SharePoint, Concur and teleconference systems with the ability to assist with more advanced troubleshooting.  May be responsible for training new employees on internal systems

Does this sound like you? Apply now to take your first step towards living the Regeneron Way! We are committed to building a workplace with an inclusive culture. Regeneron is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion or belief (or lack thereof), sex, sexual orientation, gender identity or expression, gender reassignment, marital or civil partnership status, civil status, pregnancy or parental status, age, disability, nationality, citizenship status, ethnic or national origin, membership of the Traveler community, familial status, genetic information, military or veteran status, or any other characteristic protected under applicable law. Where required, we will provide reasonable accommodation to applicants with known disabilities or chronic illnesses during the recruitment process, unless such accommodation would impose undue hardship.

Where necessary, we disclose salary ranges for roles in all countries in which we operate. The final offer will be determined within the relevant range based on the country of employment, specific role level, and your skills and experience. In some countries, collective bargaining agreements (CBAs) may apply and influence certain elements of pay or benefits. Regeneron offers a competitive and comprehensive total rewards package which may include, depending on country and role: annual bonuses or other incentive plans, equity awards, pension or retirement benefits, 401(k) company match, health and wellness programs, fitness centers, insurance benefits (e.g. medical, dental, vision, life and disability), paid time off, and family support benefits. For additional information about Regeneron benefits in the U.S., please visit https://careers.regeneron.com/en/working-at-regeneron/total-rewards/ . For other locations, additional information will be provided during the recruitment process.  If you have any questions, please speak with your recruiter.

Please be advised that at Regeneron, we believe we do our best work when we are together. For that reason, many roles are required to be performed on‑site. Please speak with your recruiter and hiring manager for more information about on‑site expectations for your role and location.

As part of the recruitment process, certain background checks may be conducted in accordance with the laws of the country where the position is based. The purpose of such checks is to verify certain information prior to the commencement of employment such as identity, right to work and educational qualifications.

For jobs in Canada: this posting is for an existing position.

Salary Range (hourly)

$38.61 - $63.03